Filters are one of the coolest and my personal favorite feature that Gmail is offering. If you setup Filters properly, they can present real ease in email management. Filters help you saving time and space with regards to unwanted emails within your inbox, and introduce you to multi-functionality of gmail tabs custom. According to my understanding hardly any other email service provides feature like Filters. Filter has two parts in first one you setup a query and in second part you choose how to handle mails that showed up as a result or even in future. Filters can be little frustrating if you do not understand how to make them work correctly. In this article I will make an effort to explain Filters, and how they can make life simpler by cutting many jobs to be done manually.
Steps – Click on Settings Link on the top right corner of your own Gmail account. Simply click Filters tab to start it, should you don’t setup any filters yet then it’s gonna be a blank page. End up create a new filter link; click it to create a new filter.
You may be taken to next page; here you will see five input boxes defined as From, To, Subject, Has the Words, Doesn’t have, one check box labeled as Has Attachment and three buttons defined as Cancel, Test Search and Following Step. This can be it; now you must to construct some query and test it to make sure its in working order.
From Field: The From Field is to cope with mails you getting from one or more source. For instance if you are getting lots of forwarded mails from different email id(s), it is possible to put those email id(s) in From Field and do whatever you wish to do with them. It is possible to assign Label, Archive or perhaps delete without taking a look at them.
To Field: This industry can be used both incoming and outgoing mails. If you wish to produce a filter for mail addressing, it is a field where you must add your id. If you want to handle outgoing mails to one or more ids you need to include that particular id here. When this step is performed you can Label, Archive, Forward or even delete it.
Subject Field: This field works being a search box, you could add word(s) or phrase and Gmail will keep a review all mails. Has got the words and Doesn’t have Field:
You can add word(s) or phrase within this field and Gmail will look for given query in every mails. Has Attachment Check box: Click and it is possible to view only mails which have attachments with them.
Once you have your query built just click Test Search to view these are working right or not. If you are done click Next Step button to proceed. Now you need to indicate an action to be implemented on the results. Gmail offers you seven different actions that you could apply. As these are checkboxes, you may have a number of actions applied to the searched results. Furthermore, the actions are executed not merely on new incoming messages but in addition on older ones living in your inbox.
In case you are subscriber of the email list you could make filter of it within one click. This is exactly what you need to do, open that message, click show detail button, their you will see use of email list. Before it you can zasikq a hyperlink Filter messages from this subscriber list, click and you will directed to filter page, here you are able to test search and you then are done along with it. Do remember you can create Labels for newly created filter right their.
You can have as much email filters as you wish in Gmail. However, going overboard might be a total waste of time and resources. Gmail filters are there to help you managing emails and stay more productive so use them wisely.